Customised solutions based on Microsoft SharePoint

Erste Abwicklungsanstalt (EAA) is a public law entity with partial legal capacity operating within the German Federal Agency for Financial Market Stabilisation (FMSA) Its task is to wind up the approximately €185 billion of assets and risk positions acquired from WestLB AG – trading as Portigon AG since 1 July 2012 – in such a manner as to salvage as much of their value as possible.

Project

In successive steps, EAA is taking control of all the relevant documents relating to the portfolio that is to be wound up. A large number of business-relevant files and documents need to be made accessible to employees of EAA and Portigon AG in one central location.

The solution had to be able to handle a number of particular challenges:

  • Effective, joint access to all documents.
  • Documents must be located quickly when required.
  • Archiving must be audit-compliant.
  • Document-based workflows must be supported.
  • Seamless integration into the existing Microsoft Office 2007 and Lotus Notes IT environment.

To meet these requirements, adesso proposed a fixed-price, customised solution based on Microsoft SharePoint Server. A detailed specification phase was conducted jointly with the customer. This was followed by the development of a detailed concept after which adesso implemented the system.

The system brings many benefits to EAA:

  • Company-wide transparency
  • All authorised users can view the documents they need at any time. A ‘single point of truth’ is provided, which users access via a full-text search based on OCR functions.
  • Improved basis for cross-company decisions
  • The introduction of a ‘single point of truth’ for all documents combined with the partial automation of decision-making processes using workflows simplifies day-to-day business.
  • Monitoring and improved SLA conformity
  • The integration of an external reporting/tracking system makes it possible to measure the service partner’s performance regarding document delivery against defined service level agreements (SLAs).
  • Improved compliance

Audit-compliant archiving means that decisions and actions are documented and tracked automatically. This improves business management, risk management and compliance with regulatory requirements.

Result

Following the successful development phase and the installation of the system at EAA, a first tranche comprising around 18,000 documents selected from the most important credit and securities files were migrated to the system. After this initial migration, an ongoing operation is now in progress to transfer the remaining files and documents from the various business areas.

In light of the successful implementation of the project, Microsoft published the solution provided by adesso as a case study within its Business-Critical SharePoint Program. adesso was one of 80 Microsoft partners across the world that joined the Business-Critical SharePoint Program.

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